Competition Terms and Conditions

Student Wellbeing Photography Competition February 2024

Terms and Conditions

These competition terms and conditions (the “Terms”) apply to the St Edmund’s College operated Student Wellbeing Photography Competition, run in February-March 2024.

  1. The Promoter

The Promoter is:

The Master, Fellows and Scholars of St Edmund’s College in the University of Cambridge (hereafter “the College”) acting through the College’s Wellbeing team:

  1. The competition

  • The title of the competition is: Student Wellbeing Photography Competition February 2024
  • The competition will run from Friday 23 February 2024 (the “Opening Date”) to 12noon on Wednesday 6 March 2024 (the “Closing Date”) inclusive.
  • All competition entries must be received by no later than the Closing Date. All competition entries received after the Closing Date will be automatically disqualified.
  • The winner will be chosen by a panel of judges appointed by the College. The decision of the panel of judges (acting reasonably) will be final. The College will send the full names of the judges to anyone who contacts the College via the email address provided in clause 1 within one month after the Closing Date of the competition requesting details of the judges.
  • The winner will be announced no later than 15 March 2024 (the “Announcement Date”)
  1. How to enter

To enter the competition, you will need to post a photograph that meets the Photograph Entry Requirements (see below) accompanied with the hashtag

Photograph Entry Requirements

To be considered eligible for entry, photographs submitted should meet the following requirements:-

  • Photographs should represent the competition’s theme: ‘Inspire Inclusion’;
  • All photographs must have been taken within the St Edmund’s College campus.

Content of photographs

By submitting a photograph to the competition, you confirm that:

  • it is your original work;
  • you are the exclusive owner of any copyright in it;
  • it is not a copy of any other work (or any part of another work);
  • it conforms with our Content Rules (below);
  • anyone depicted in it has consented (or, where the individual depicted is under the age of 18, that person’s parent/guardian has consented) to that depiction, and to the usage of the photograph referred to in these Terms;
  • you hereby waive and agree not to assert (and warrant that all individuals featured in your entry have waived and agreed not to assert) any moral rights in and in connection with your entry.


Content Rules

Your submitted photograph must not:

  • infringe anyone’s copyright;
  • infringe any other rights, such as a trademark, of any person or entity or a duty owed to any person or entity, such as a duty of confidentiality;
  • contravene, or advocate or promote the breach of, any applicable law;
  • include anything that is false, inaccurate, misleading, offensive, abusive, threatening or defamatory, or that might cause needless annoyance, inconvenience or distress to any person;
  • include any material containing personally identifying information about another person, such as their name, address, phone number, or email address, except with the written approval of that person;
  • contain material which is pornographic, obscene, indecent or offensive, which promotes discrimination based on race, sex, religion, nationality, disability, sexual orientation or age, or that may incite hatred or violence against any person or group; or harass, upset, embarrass, alarm or annoy any person.

You agree to cover and indemnify the College against all liabilities, claims and expenses that may arise as a result of any breach of the above confirmations.


  1. Eligibility

  • The competition is open to current St Edmund’s College students only.
  • There is no entry fee and no purchase necessary to enter the competition, but you will require an Instagram account and internet access to enter. No refund may be claimed for any expenses incurred relating to the use of an email account or internet connection for the purpose of entering the competition.
  • By entering the competition, you are indicating your agreement to be bound by these Terms and Instagram’s terms.
  • By entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win.
  • The College will not accept competition entries that are:

(a)  automatically generated by computer;

(b)  completed by third parties or in bulk;

(c)  illegible, have been altered, reconstructed, forged or tampered with;

(d)  not originals; or

(e)  incomplete.

  • The College will not accept responsibility for competition entries that are not received for whatever reason.
  • There is a limit of one entry per person.  Multiple entries from the same person will be disqualified.
  • The College reserves all rights to disqualify an entrant if the entrant’s conduct is contrary to the spirit or intention of the prize competition.
  1. Prize

  • The prize will be a voucher in the sum of £80.00
  • One winning entry will be eligible for the prize.
  • The Promotor may substitute the prize (or any part of the prize) for a prize or prizes of equivalent or greater monetary value if this is necessary for reasons beyond the Promotor’s reasonable control. There is no cash alternative to the prize (or any part of the prize) and the prize is non-refundable and non-transferable.
  1. Winner notification and claiming the prize

  • The College’s decision as to those able to take part and selection of winners is final. No correspondence relating to the competition will be entered into.
  • The winner will be contacted as soon as practicable after the Announcement Date and will notify the winner when and where the prize can be collected/is delivered.
  • If the winner is unable to accept the prize for any reason, or cannot be contacted, or does not claim the prize within 14 days of notification, the College reserves the right to award the prize to another entrant.
  • The College does not accept any responsibility if the winner is not able to take up the prize.
  • The prize may not be claimed by a third party on the winner’s behalf.
  • The College will publish the name of the winner and, their winning entry on College-owned social media platforms and websites no later than 15 March 2024.
  • If any entrant objects to any or all of their name and winning entry being published or made available, they should contact the College at the contact details provided in these Terms
  • The College reserves the right to cancel or amend the competition and these Terms without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of the College’s control. Any changes to the competition will be notified to entrants as soon as possible by the College.
  1. Limitation of liability

Except in respect of death or personal injury resulting from any negligence of the College, to the maximum extent permitted by law, neither the College nor any of its officers, employees or agents shall be responsible (whether in tort, contract or otherwise) for:

  • any loss, damage or injury to you and/or any third party or to any property belonging to you or any third party in connection with the competition and/or the prize (including the winner’s receipt or use of the same), resulting from any cause whatsoever; or
  • any loss of profit, loss of use, loss of opportunity or any indirect, economic or consequential losses whatsoever and howsoever caused.
  1. Ownership of competition entries and intellectual property rights

By submitting your competition entry and any accompanying material, you agree that the College may, but is not required to, make your entry available on its website and any other media, whether now known or invented in the future, and in connection with any publicity of the competition.  You grant the College a non-exclusive, worldwide, irrevocable and royalty-free licence to use, reproduce, adapt, distribute, publish and communicate to the public your competition entry in all media for the full period of any intellectual property rights in the competition entry for these purposes. The College will not make any further use of your entry except with your written agreement.

  1. Data protection and publicity

Any personal data relating to the winner or any other entrants obtained for the purpose of the competition will be used solely for the purpose of administering the competition and in accordance with current UK data protection legislation.  All entrants have the right to access, rectify, oppose the processing of and delete any personal information collected through participation in the competition. The College will only process your personal information as set out in its data protection statements

  1. General

  • The College shall have the right, at its sole discretion and at any time, to change or modify these Terms, such change to be effective immediately upon posting online.
  • The College reserves the right to hold void, suspend, cancel, or amend the prize competition where circumstances outside its reasonable control make this unavoidable.
  • If there is any reason to believe that there has been a breach of these Terms, the College may, at its sole discretion, reserve the right to exclude any entrant from participating in the competition.
  • Please note that this competition is in no way sponsored, endorsed or administered by, or associated with, Facebook, Twitter, Instagram or any other social media platform or website. You acknowledge that Facebook, Twitter, Instagram or any other social media platform or website on which this competition is hosted bears no responsibility for the competition and shall not have any liability to you in connection with the competition. You understand that the information you provide is provided to the College (and its affiliates, associates and agents where applicable) and not to the social media platform or website.
  • These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.